Try Sympraxi | Sympraxi Demo

Why writing centers choose Sympraxi

Your students' records stay with you

Sympraxi runs on a server your college controls. No company holds your students' sessions, and a full export is one click. If you ever leave, you take everything.

Free, open source, and no per-seat fees

It is licensed under the AGPL. There is no price per appointment or per tutor, and your IT team can read every line it runs on.

Made for writing center practice

A calendar is the easy part. Sympraxi records what happened in each session, gives the writer a summary and next steps, tags topics, attaches open-license resources, and tracks writing projects across visits.

Privacy you can explain to your registrar

One set of permission rules decides who sees what. Every read of a student's record is logged. Surveys are anonymous, research exports are de-identified and tied to your IRB dates, and texts need recorded consent.

Accessible, and tested for it

Built on the U.S. Web Design System and checked against WCAG 2.2 AA in a real browser on every change. Spanish is included for the pages students meet first.

It fits your campus

Sign in with Microsoft, Google, any OpenID Connect provider, SAML or CAS. Launch from Canvas, Moodle or D2L. Connect other tools with an API and signed webhooks.

Small enough to run yourself

One modest server, one install script, nightly backups and a tested restore. A demo like this one runs on a $24-a-month machine.

Built for the work of a whole center

Waiting lists, workshops, a staff time clock and kiosk, tutor training and onboarding, early alerts with required reasons, and written feedback, all in the same place.

Explore by what you do

Sign in as the person on each card, then use the links to land straight on a page.

If you're a student

Book in under a minute, and leave each visit with a written summary and next steps you can come back to.

Book an appointment
Choose a schedule, a day, a tutor and a length. In person or online.
See your appointments
Move or cancel, and add them to your own calendar.
Read your session summaries
What you worked on, your next steps, and the resources your tutor picked.
See your writing over time
Every session, by project, in order.
Join the waiting list
No time that suits you? Say when you could come and we hold a cancellation for you.
Register for a workshop
Short group sessions on thesis statements, citations and more.
Send a draft for written feedback
Upload a draft and get comments back from a tutor.
Share a visit with your instructor
Send a confirmation that you came, and nothing else.
Turn on text reminders
An opt-in you control, with STOP and HELP.
See who has looked at your records
Every time staff opened your information, in plain words.

If you're a tutor

Your day, your records and your training in one place, with the writer's own words and goals in front of you.

See your day
Today's sessions and what each student told us they wanted.
Write up a session
Topics, a summary for the writer, next steps and resources, in a few minutes.
Record a walk-in
A meeting that wasn't booked still counts.
Keep your favorite resources
Open-license guides, one click to attach.
Work the written-feedback queue
Claim a draft and send comments back.
Raise an early alert
A reason is required, and only the right people see it.
Take your training
Modules with quizzes, tracked for you and your director.
Clock in and out
Your hours, ready for approval.

If you run the front desk

Greet, check in, fix a booking, and see who might not be coming, without a spreadsheet.

Open the waiting room
Who is here, who's next, and who's with a tutor.
Run the check-in kiosk
Students check themselves in at a tablet.
Check possible no-shows
Confirm or clear each one, with a reason.
Print the day sheet
Every appointment for a day or a week.
Manage the waiting list
See who is waiting and for what.
See who registered for workshops
Rosters, seats left, and attendance after the session.

If you direct the center

Numbers you can put in a report, controls you can explain to your dean, and records that stay yours.

Run an hours report
Hours offered and booked, by tutor and schedule.
See the term's statistics
Appointments, visits and topics, downloadable as CSV, Excel or JSON.
Break it down by course and class standing
Who comes, from which courses, and what they work on.
List students and their visits
A master list you can print or export.
Manage booking blocks
Pauses after repeated no-shows, with the count, the reason and a way to lift them.
Post an announcement
Show a notice to students, staff, or everyone.
Handle early alerts
Acknowledge, follow up and close, with what was done.
Approve timesheets
Review hours by person and lock a pay period.
Onboard new tutors
Cohorts, mentors, checklists and observations.
Edit the forms
Registration, intake, session reports and surveys, with versions.
Read the survey results
Anonymous, by term.
Read the audit log
Who opened or changed what, and when.
Make a de-identified research export
Only inside the dates of your IRB approval.
Take everything with you
A full export of the center's data.
Connect other systems
API tokens and signed webhooks.
Set up schedules, terms and rooms
Hours, limits, reminders and who works when.

Meet the people

Choose anyone. Each one sees the center the way their role would. There are 24 students in all; these show the range.

Students

Sam Student
Start here. Sam is in ENG 101 working on an essay, has ten sessions behind and a next one booked.
Diego Martínez
A first-year engineer writing in his second language, with a tutor who focuses on patterns, not corrections.
Sofia Rossi
A doctoral student on a dissertation timeline, with a standing exemption from the weekly limit.
Tyler Brooks
Anxious about writing, and a tutor has raised an early alert with a reason.
Robin Student
Missed three sessions, so online booking is paused. See what a block looks like for the student and the staff.
Omar Farouk
A graduate engineer with a journal article in the written-feedback queue.

Tutors

Tomás Tutor
Peer tutor: argument, first-year composition, and multilingual writers.
Aisha Bello
Graduate tutor: research writing, citations, literature reviews, theses.
Marcus Chen
Peer tutor from the sciences: lab reports and technical writing.
Lena Fischer
Peer tutor: personal statements, creative writing, and reflection.
Jordan Reyes
Evening online tutor; first-year composition and process coaching.

Front desk

Felix Frontdesk
Greets writers, books and moves appointments, and confirms attendance.
Rosa Delgado
Evening and weekend front desk; runs the check-in kiosk.

Directors

Dana Director
Runs the center: schedules, reports, forms, alerts, hiring and training.
Kwame Boateng
Assistant director for graduate writing and the writing fellows program.

From here to your center

Try it

Sign in as a few people here. Break nothing; it resets every night.
Show your IT office

Hand them the security questionnaire and accessibility notes that come with the source.
Install it

One script on a small Linux server. Plan on an afternoon.
Bring your history

Import past appointments from a spreadsheet so your first term isn't empty.
Go live

Connect your single sign-on, add your people, and open the schedule.

Get the source code

Where it stands

A fair look includes what isn't finished:

Sympraxi is new. It has not yet run at a college, and its sign-in, learning-system and text-message connections have been tested against stand-ins, not live services.
It is not a hosted service: your college, or someone you hire, installs and updates it.
Spanish covers the pages students meet first; everything else is in English for now.
The accessibility checks are automated. A review with screen readers and other assistive technology is still ahead.

Scheduling and records for writing centers that want to keep their own data.

What is in the demo